NEW Info re: SB 272
SB 272 Disclosure of Enterprise System
Effective July 1, 2016 all local agencies (excluding local educational agencies) must create catalogs of their enterprise systems that store information, and post the information in a prominent location on their website.
SB 272 adds Section 6270.5 to the California Public Records Act (Government Code Sections 6250-6276.48). Section 6270.5 defines an enterprise system as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is (1) a multi-departmental system or system that contains information collected about the public and (2) is a system of record. A system of record means a system that serves as an original source of data within an agency.
Stated plainly, SB 272 requires local agencies to create a catalog of multi-departmental systems containing information about the public and post the catalog on their agency website.
Colusa County Lafco - Enterprise System Catalog
Vendor and product: Microsoft Office Suite
- System purpose: For creating administrative documents and records
- Categories of data: Meeting agendas, minutes, correspondence, reports and memos
- Department/primary custodian: Multi-departmental
- Frequency of Collection: As needed.
- Frequency of Update: As needed.